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Supplier Quality Requirements F-840-2
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 1.
Scope
This specification establishes the
requirements for "Suppliers" (defined as vendors providing
products and/or services to Snowline Engineering/Snowline
Aerospace Inc. (Snowline). These requirements pertain to the
tasks necessary to substantiate product conformance to drawings,
specifications, contract and Purchase Order requirements. These
requirements are in addition to those tasks set forth in any
other contractual document.
2. Applicability
This specification shall apply to all supplies and services when
added to the item specification, contract or Purchase Order. In
relation to other contract requirements of this specification
shall be satisfied in addition to all detail requirements
contained in any other portion of the contract or Purchase
order.
In the event that the Supplier is required to
outsource services in order to fulfill the requirements of the
Purchase Order, Snowline must first be notified by the Supplier
of this need to perform to the requirements of the Purchase
Order. This notification must happen prior to commencement of
the work. In addition, all requirements that are pertinent and
binding with regard to the Purchase Order, shall be flowed down
and imposed in full upon the sub-tier Supplier. Finally, as
required, only those Sub-tier Suppliers of materials and/or
processes, approved by Snowline's shall be used to perform on
the contract.
The Supplier is responsible for furnishing
product which meets all the requirements of the contract or the
Purchase Order including approved product, procedures,
processes, equipment, and qualified personnel. Should any
inconsistency occur between this specification and any other
contractual document, the Supplier shall be responsible to bring
the inconsistency to the attention of the Snowline purchasing
department for resolution.
Contact Information
P: (530) 677-2675
1-800-361-6083 (Toll Free)
F: (530)
677-9832
E:
[email protected]
3. Clauses
A. Quality System
Supplier
shall maintain a quality system compliant with ISO 9001:2015,
AS9100D or equivalent industry-recognized quality system or
standard acceptable to Snowline. Supplier's quality system shall
be approved by Snowline Quality Department through either
On-site Supplier Quality Audit or Supplier Quality Questionnaire
Desk Audit.
B. Prohibited
Practices
Unauthorized Repairs: Without Snowline's
approval, Supplier may not repair, by any means, parts damaged
or found to be faulty during fabrication/processing. Report all
discrepancies found.
Notification of Facility Change:
Supplier shall not re-locate any production, manufacturing
and/or processing facility during the performance of this
Purchase Order, without promptly notifying Snowline and
affording Snowline opportunity to examine such facilities for
compliance with QA requirements.
Process Changes: Any change
including, personnel, equipment, tooling, material, etc.,
subsequent to start of production, the Supplier is responsible
for notifying Snowline and receiving Snowline's written
approval.
C. Right of Entry
Supplier shall afford Snowline or Snowline's Customer
Representative right to verify, at the Supplier's premises, that
contract product conforms with specified requirements. The
Government has the right to inspect any and all of the work
included in the Purchase order at the Supplier's facility.
D. Record Retention
Supplier shall maintain objective evidence of conformance to all
requirements on file for a minimum of seven (7) years or as
specified by the Purchase Order.
E.
Non-Conforming Product
The
supplier shall notify Snowline Engineering of non-conforming
material if it does NOT meet one of the following exceptions:
1. Parts can be removed and replaced.
2. parts can be
reworked to eliminate nonconformance. (to original blueprint
requirements.)
Requests for any departures from drawings,
specifications, or other purchase order requirements must be
submitted for consideration by Snowline Engineering in writing.
Non-conforming material may NOT be shipped to Snowline
Engineering without written approval.
F.
Use As Is
No "Use as is"
(UAI) or "Repair" dispositions are allowed without written
authorization from Snowline. Contact Snowline's Quality
Department for instructions.
G.
Counterfeit Control
All
suppliers must have a process/program in place to prevent
counterfeit product; see Clause S for further detail.
H.
Business Ethics and Product Safety
All suppliers must communicate to their employees their impact
on product quality and safety, and ethical business practices.
I. Sub-Tier Suppliers
Suppliers shall flow down to sub-tier
suppliers applicable requirements in the purchasing documents,
including key characteristics.
J.
Corrective Action Requests
When a quality problem is encountered with items from Supplier,
Snowline may request written Corrective Action Request response
from Supplier. Such requests require a timely response (per
Corrective Action Requirements). Replies or requests for
extension of due dates shall be directed to Snowline Quality
Department.
K. Quality Note-1
Supplier Certificate of Conformance:
In addition
to meeting the general Scope requirements, Supplier shall
furnish a legible Certificate of Conformance (COC) with a
statement attesting that the product complies with drawings
and/or specifications imposed by the Purchase Order or contract.
The COC shall state that "substantiation evidence is on file and
available on request."
In addition, the COC must specify
the following:
• Part Number and Revision Level
• Serial
Number (if applicable)
• Quantity
• Snowline Purchase
Order Number and Line Item
The COC shall be attached to
the Packing Slip, and shall accompany each shipment. Articles
will not be received into Snowline's system, and payment cannot
be provided to Supplier unless a COC is provided.
L.
Quality Note-2 Source Inspection:
Items specified on the face of this Purchase Order require
inspection by Snowline Quality Assurance and/or Government
representative/s prior to packaging and shipment from the
manufacturing facility. Notification of materials pending
completion and availability for source inspection will be made
not less than seventy-two (72) hours in advance to Snowline.
The selection of materials for source inspection may be
random sampling by Snowline representative or 100% of the lot,
at representative's discretion. Supplier shall provide all
necessary facilities, equipment, documentation and personnel
required to perform this inspection at no additional cost to
Snowline. Records of processing, process control, conformance
verification, and other evidence of quality system operation may
be required.
Objective evidence of Snowline or government
source inspection must accompany each shipment of material. When
the requirements of Quality Note-2 are waived, it shall be at
Snowline's discretion and written authorization of such waiver
must accompany each shipment. Acceptance of material shall be
accomplished at Snowline's facility unless otherwise specified
in writing. Evidence of inspection at Supplier's facility does
not constitute acceptance, and transfer of ownership of the
material shall be specified by the Purchase Order.
M.
Quality Note-3 Special Processes or
Processing:
Special Processes or Processing, which
may be, but not limited to; welding, brazing, heat treating,
metal forming, surface preparation, film or plating
applications, non-destructive testing, approval of processing
equipment, procedures of personnel, must be performed by NADCAP
approved sources, Or be approved by Snowline, prior to
initiation of any task required in the completion of this
Purchase Order.
Supplier is responsible for obtaining
such approvals for his and all his supplier's processes as
required by this Quality Note and the Purchase Order. The COC
must specify the processes, the specification and revision to
which they conform, the name of the agency which performed them
(if other than the Supplier) and contain the name and title of
the authorized representative signing the form. When Items
provided or treated by Supplier are serialized, the Serial
Number shall appear on the COC.
N.
Quality Note-4 Test Reports:
When required by this Purchase Order, Supplier will provide
various reports with each shipment. These reports shall be
identifiable to the materials submitted and shall contain
objective evidence of conformance with the specifications
imposed by this Purchase Order. The reports shall include the
name, title, and signature of Supplier's Authorized
Representative.
O. Quality
Note-4 A Chemical and Physical Test(s):
These reports
must contain the Specification, Lot, Roll, Batch, or Serial
Numbers applicable to the material submitted. They shall also
delineate the specific requirement(s), test methods and results
obtained.
P. Quality Note-4B
Dimensional Inspection Report Attributes:
These
reports must contain the date and results of the dimensional
measurement(s) of the material or items submitted. The report
shall state the Part Number, description of the dimension and
the attribute results of the measurement in a format acceptable
to Snowline. Supplier shall maintain evidence of the inspections
performed which may include a list of the tool(s) or equipment
used to obtain the measurement and their calibration dates and
status.
Q. Quality Note-4C
Characteristics of Inspection Reports FAI:
These
reports must contain the date and actual measurement results of
the measurements of the characteristics of the items submitted.
The reports must state the Part and Revision Number, Serial or
identification number(s) and description of the requirement and
actual results of the measurement. Supplier shall maintain
evidence of the inspections performed which will include a list
of the tools or jigs used to obtain the results, and their
calibration dates and status. Reports requested for First
Article Inspection shall comply with requirements and format of
AS9102.
R. Quality Note-4D
Test Specimens:
When required, test specimens must be
provided by supplier (e.g. production method, number, storage
conditions) for design approval, inspection, investigation or
auditing.)
S. Quality Note-4E
Counterfeit Parts Prevention and Control Plan:
Suppliers shall ensure through their processes and/or a formal
program against the receipt of counterfeit parts/materials into
their inventory, against their use in manufacturing, and against
their being sold to other suppliers. Suppliers processes and/or
formal program shall be similar to, and meet the intent of SAE
AS6174, Counterfeit Material; Assuring Acquisition of Authentic
and Conforming Material and/or AS5553, Counterfeit Electronic
Parts; Avoidance, Detection, Mitigation, and Disposition.
Counterfeit work - (a) For the purposes of this clause WORK
consists of those parts delivered under this purchase order that
are the lowest level of separately identifiable items (e.g.,
articles, components, goods, and assemblies). "Counterfeit Work"
means Work that is or contains items misrepresented as having
been designed and/or produced under an approved system or other
acceptable method. The term also includes approved Work that has
reached a design life limit or has been damaged beyond possible
repair, but is altered and misrepresented as acceptable. (b)
Supplier shall not deliver Counterfeit Work under this purchase
order. (c) Supplier shall only purchase products to be delivered
or incorporated as Work directly from the Original Component
Manufacturer (OCM)/Original Equipment Manufacturer (OEM), or
through an OCM/OEM authorized distributor chain. Work shall not
be acquired from independent distributors or brokers unless
approved in advance in writing. (d) Supplier shall immediately
notify the Company with the pertinent facts if supplier becomes
aware or suspects that it has furnished Counterfeit Work. When
requested, supplier shall provide OCM/OEM documentation that
authenticates traceability of the affected items to the
applicable OCM/OEM. (e) This clause applies in addition to any
quality provision, specification, statement of work or other
provision included in this purchase order addressing the
authenticity of Work. To the extent such provisions conflict
with this clause, this clause prevails. (f) Supplier shall
include paragraphs (a) through (e) and this paragraph (f) of
this clause or equivalent provisions in lower tier subcontracts
for the delivery of items that will be included in or furnished
as work to the Company.
Knowingly supplying material
deemed or suspected as counterfeit will be considered unethical
business practice and would result in a supplier investigation,
reporting and possible removal from Snowline Engineering/
Snowline Aerospace approval suppliers listing.
T.
Quality Note-5A Approved Material
Sources:
Material purchases made in support of
end-item requirements of this Purchase Order must be made from
Snowline approved material sources. Contact Snowline's
Purchasing Department or Quality Department for written approval
prior to contract award.
U.
Quality Note-5B Snowline Approved Process Sources:
Subcontracted processing of end-item deliverable parts or
material must be made from Snowline approved processing sources.
Contact Snowline's Purchasing Department or Quality Department
for written approval prior to contract award.
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